Job Description

An Ultra-High-Net-Worth (UHNW) family based in New York City is seeking a highly professional, discreet, and detail-oriented Personal Assistant to support the principals and their family office.

Key Responsibilities:

• Serve as primary point of contact for the principals’ day-to-day personal matters
• Manage complex calendars, appointments, and schedules (both personal and professional)
• Coordinate domestic and international travel, including private aviation, hotels, itineraries, and visas
• Liaise with household staff, vendors, and service providers to ensure smooth household operations
• Oversee personal errands, shopping, and gifting (including sourcing, wrapping, and delivery)
• Event planning and coordination, including private dinners, family functions, and special occasions
• Maintain confidentiality and security of sensitive family and business information
• Handle expense reporting, petty cash reconciliation, and basic bookkeeping as needed
• Monitor and manage household inventory and supplies
• Ensure proactive problem solving and support in emergencies or unexpected situations

Qualifications:

• Minimum 5 years of experience in a Personal Assistant or Executive Assistant role for UHNW individuals or family offices
• Strong knowledge of NYC and surrounding areas (restaurants, vendors, services, etc.)
• Ability to work flexible hours, including occasional evenings and weekends
• Highly discreet with a commitment to confidentiality and professionalism
• Excellent written and verbal communication skills
• Strong attention to detail and organizational skills
• Tech-savvy with proficiency in Microsoft Office, Google Workspace, and modern communication tools
• Bachelor’s degree preferred but not required
• Valid driver’s license and passport preferred

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