Job Description

A client of Insight Global is seeking a personal assistant that provides high-level executive and personal support to a CEO across both professional and household domains. The position is best suited to a polished, service-minded professional who exercises excellent judgment, maintains strict confidentiality, and thrives in a fast-paced, high-expectation environment. The ideal candidate is a proactive problem-solver who anticipates needs, manages complex priorities with ease, and brings exceptional organization, communication, and professionalism to every interaction.

Day-to-Day Responsibilities

Executive Support

• Provide direct, high-level administrative support to the CEO, with occasional support to other members of the executive leadership team.
• Manage complex, multilayered calendars with frequent changes, competing priorities, and regular travel.
• Prepare, edit, and refine correspondence, presentations, reports, and other documents with a high degree of accuracy and polish.
• Screen, prioritize, and route emails, calls, and other communications on behalf of the CEO, ensuring timely follow-up.
• Coordinate domestic and international travel, including detailed itineraries, reservations, and logistics.
• Support participation in industry conferences, speaking engagements, and other strategic events.

Personal and Household Support

• Handle personal errands, appointments, reservations, and general lifestyle coordination.
• Integrate and manage the CEO’s personal calendar in alignment with professional commitments.
• Partner with household staff to ensure cohesive coordination of schedules and responsibilities.
• Coordinate special occasions, personal travel, family calendars, and gifting.
• Act as a trusted liaison on sensitive personal matters requiring discretion.
• Assist with household vendor coordination, scheduling, and oversight as needed.

Event and Project Support

• Support planning and execution of high-profile events, including logistics, vendor management, and on-site coordination.
• Assist with corporate functions, client engagements, and team-building activities.
• Conduct research and handle special projects that span both business and personal priorities.
• Maintain organized digital and physical filing systems for personal and corporate records.

Communication and Liaison

• Represent the CEO with professionalism, tact, and polish in all internal and external interactions.
• Serve as a primary point of contact between the executive office and key stakeholders.
• Maintain awareness of ongoing priorities and ensure seamless coordination across all areas of responsibility.

Required Qualifications

• 5+ years of experience as an Executive Assistant, Personal Assistant, Chief of Staff assistant, or in a high-level service or hospitality role.
• Proven experience managing complex, high-volume calendars and schedules.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Outstanding written and verbal communication skills.
• Exceptional organization, prioritization, and problem-solving abilities.
• Professional, polished, and composed demeanor in all situations.
• Valid driver’s license and reliable transportation for local errands and travel.
• Ability to work flexible hours, including evenings and weekends as needed.
• Demonstrated discretion, confidentiality, and sound judgment.

Preferred Qualifications

• Experience in real estate, luxury services, or high-growth entrepreneurial environments.
• Event planning and/or event logistics experience.
• Travel coordination and itinerary management experience.
• Familiarity with project management tools, CRM systems, or executive productivity platforms.

Key Competencies

• Professional excellence: Represents the CEO and executive team with the highest level of professionalism, judgment, and discretion across all matters.
• Technological savvy: Quickly learns new systems and uses digital tools to improve efficiency, accuracy, and organization.
• Communication mastery: Communicates clearly, confidently, and appropriately in both written and verbal formats.
• Dynamic adaptability: Thrives in a fast-moving environment where priorities shift quickly and flexibility is essential.
• Detail-oriented reliability: Maintains meticulous attention to detail while managing multiple, time-sensitive priorities.
• Service-minded approach: Demonstrates a proactive, anticipatory mindset and a positive, solutions-focused attitude.

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