Ultimate Staffing is currently seeking an HR Administrative / Office Assistant to join a client in San Jose, CA.
Position Summary
We are seeking a highly organized and proactive Temporary Hybrid HR Administrative / Office Assistant to support our U.S. HR team and Sr. HR Executive Assistant. This role is ideal for someone who thrives in a fast-paced environment, exercises sound judgment, and handles confidential information with discretion. You'll play a key role in supporting meetings, events, and day-to-day operations for a dynamic group of HR professionals. Schedule: 40 hours. Work Arrangement: Hybrid - On-site Tuesday, Wednesday, Thursday.
Payrate $30.00-$35.00 hr.
Key Responsibilities
Administrative & Operational Support
Provide general office support to the U.S. HR team.
Serve as backup to the Sr. HR Executive Assistant.
Assist with planning and executing team events.
Calendar & Information Management
Help maintain calendars, schedule meetings, and resolve basic calendar conflicts.
Coordinate email responses and ensure timely follow-up.
Meetings & Events
Support logistics for local meetings and team gatherings (e.g., room bookings, catering).
Participate in site event planning (e.g.,support as event committee member).
Travel Planning & Expenses
Assist with travel arrangements and manage expense report submissions with proper documentation.
Procurement & Supplies
Order and restock office supplies, ensuring alignment with budget guidelines.
Collaboration & Communication
Maintain distribution lists and support collaboration tools (e.g., Webex, Team iShares).
Organize shared drives and support team-wide communication efforts.
Qualifications
Required:
2-4 years of administrative support experience, preferably in a corporate setting.
Strong time management and organizational skills.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Ability to handle confidential information with discretion.
Excellent interpersonal and communication skills.
Preferred:
Familiarity with expense tracking software (e.g., Concur).
Experience supporting office operations or event planning.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
...CNA | Part-Time | Evenings ABOUT THE LEGACY LIVING AND REHABILITATION CENTER The Legacy Living and Rehabilitation Center, part of Campbell County Healths comprehensive system of care facilities, is a long-term care facility offering both long-term care and...
...We are looking for a Senior Medicaid Care Management Systems & Data Analyst (MES / CRMS) Location: Hybrid - Richmond, VA Experience Required: 12+ Years Note: Only Local Candidates within a 2-3 hour drive Description:- Important to note bf submitting...
...Job Title: Research Associate - Biology - II (Long Term Contract) Job Duration: 18 months... ...scheduling flexibility, including off-shift and weekend, may be required. The successful... ...measurements, tissue collections, and assisting with various aspects of study and...
...Overview Join our dynamic team at ShipAmigo as a Fulfillment & Warehouse Manager in San Diego/Otay Mesa, CA, where you will play a pivotal role in setting up and optimizing our warehouse and ensuring accurate and on time order fulfillment for eCommerce brands. You will...
...& windshields, paint, upholstery, detailing, PDR, diagnosis, electrical, and restoration. We offer high-quality repairs at reasonable... ...paint and upholstery work, as well as handling electrical and mechanical repairs. Qualifications Experience in diagnosing, repairing...