Executive Assistant Job at Green Key Resources, New York, NY

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  • Green Key Resources
  • New York, NY

Job Description

A Manhattan-based growing technology firm is seeking an Executive Assistant to support a team of executives. Must have 5+ years of executive assistant experience within a professional office setting and be detail oriented. This is a contract opportunity with potential to go perm. Experience with G-Suite is required.

Hours: 9am - 6pm

Hourly pay rate: $35-42/hr

Hybrid schedule: 4 days onsite, 1 day remote

Responsibilities

  • Provide executive-level administrative support to senior leaders within the department.
  • Coordinate complex schedules, meetings, and travel arrangements with precision and efficiency.
  • Act as a strategic gatekeeper to optimize priorities and enhance operational workflow.
  • Collaborate across teams to ensure seamless execution of events and initiatives.
  • Manage client-facing communications, ensuring professionalism and brand alignment.
  • Coordinate logistics for conferences, events, and client meetings, including travel arrangements.
  • Draft and refine external communications to uphold organizational standards.
  • Handle expense reporting, vendor management, and administrative processes.
  • Anticipate needs and proactively address gaps to ensure operational efficiency.
  • Maintain discretion and professionalism in all interactions and communications.

Requirements

  • Bachelor of Arts (BA) degree required.
  • Minimum 4 years of administrative experience; 5 years preferred.
  • Proficiency in G-suite tools a must.
  • Experience coordinating travel, scheduling, and event logistics.
  • Strong written and verbal communication skills with attention to detail.
  • Ability to thrive in fast-paced, confidential environments.
  • Experience with sales tools like Salesforce or HubSpot is advantageous.

Job Tags

Hourly pay, Permanent employment, Contract work, Work at office, Remote work,

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