Bilingual Administrative Bookkeeper (QuickBooks Online Focus) Job at Montoya Electric LLC, Chicago, IL

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  • Montoya Electric LLC
  • Chicago, IL

Job Description

About Us

Montoya Electric LLC is an electrical contracting company committed to delivering exceptional client service, building quality projects and promoting community impact. We are looking for a highly organized, detail-oriented, and bilingual professional to join our team as an Administrative Bookkeeper in the Chicagoland area.

Position Summary

The Bilingual Administrative Bookkeeper is a crucial, dual-function role responsible for managing daily financial transactions and providing essential administrative support. This position requires seamless communication in both English and Spanish to manage accurate, cloud-based record-keeping within QuickBooks and to handle professional client/vendor interactions. The Bilingual Administrative Bookkeeper role is a Full-Time Hourly position. The schedule for this role is M-F from 7:00AM - 3:30PM in the office at our headquarters located in the Little Village Neighborhood.

Key Responsibilities: Financial & Bookkeeping Responsibilities (Approx. 70%)

  • Accounts Receivable Management:
  • Set up new customers and projects accurately in QuickBooks.
  • Create and send client invoices promptly.
  • Record and apply customer payments.
  • Reconcile Accounts Receivable to ensure timely collection and accuracy.
  • Project and Cost Tracking:
  • Accurately record and add incoming vendor bills and expenses.
  • Track project costing and expenditures to maintain accurate budget records.
  • Reporting & CPA Coordination:
  • Generate and assist in running basic financial reports, primarily the Profit & Loss (P&L) statement.
  • Act as the primary point of contact and liaison for the external Accountant/CPA to provide requested documentation and data for quarterly and annual tax reporting purposes.

II. Administrative & Office Support (Approx. 30%)

  • Communication:
  • Serve as the primary voice of the office by professionally answering incoming phone calls in both English and Spanish.
  • Manage and prioritize the general office email inbox, communicating effectively with diverse clientele.
  • Scheduling & Clerical:
  • Manage scheduling and calendar coordination for client meetings and appointments.
  • Attend internal meetings and accurately provide note-taking and transcription.
  • General Administration:
  • Assist with various miscellaneous administrative tasks, including data entry, file organization (digital and physical), and supply management.

Required Qualifications

  • Mandatory Requirement: Professional Fluency in both English and Spanish (written and verbal).
  • Proven proficiency and minimum 1-2 years of hands-on experience using QuickBooks (Online preferred).
  • Demonstrable understanding of basic bookkeeping principles, particularly A/R and expense tracking.
  • High comfort level and proficiency in G Suite/Google Workspace (Docs, Sheets, Gmail, Calendar, Drive).
  • Experience or comfort working within cloud-based systems and environments.
  • Strong organizational skills and meticulous attention to detail and accuracy.

Compensation & Benefits

  • Hourly Rate: $21.00 - $27.00 per hour , depending on QuickBooks proficiency, relevant administrative experience, and bilingual fluency.
  • Paid Time Off (PTO): Paid vacation and personal time.
  • Sick Pay: Paid sick leave.

Note: This position does not include employer-sponsored health insurance (medical, dental, vision) or retirement matching.

How to Apply

Please submit your resume and a brief cover letter detailing your specific experience with QuickBooks and your level of fluency in both English and Spanish to info@montoya-electric.com. We look forward to reviewing your application!

Job Type: Full-time

Pay: $21.00 - $27.00 per hour

Expected hours: 40 per week

Benefits:

  • Paid sick time
  • Paid time off

Education:

  • High school or equivalent (Required)

Experience:

  • Quickbooks Online: 1 year (Required)
  • Administrative: 1 year (Preferred)

Language:

  • Spanish (Required)

License/Certification:

  • Certified Bookkeeper (Preferred)

Shift availability:

  • Day Shift (Required)

Ability to Commute:

  • Chicago, IL 60623 (Required)

Work Location: In person

Job Tags

Hourly pay, Full time, Work at office, Shift work, Day shift,

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