Job Description

We have a client in San Francisco, CA seeking a temporary Receptionist to support some holiday coverage!

This is ONLY temp and would need to work the following days:

Nov 28 shadow/train (8:30am - 5pm)

Dec 1-3 (8:30am - 5pm)

Pay is $28/hr

Hours are 8:30am-5pm daily with a 30 min lunch

This role would be sitting at a busy front desk and would need to juggle visitors along with doing other related work.

Responsibilities

• Direct incoming calls and communications
• Meet and greet clients, visitors and all levels of staff
• Support guest needs, e.g. on-site parking during meetings, transportation arrangements
• Coordinate conference room assignments for meetings and presentations
• Maintain and oversee office appearance and organization: conference rooms, receptionist area, supply rooms, and general office areas
• Order meals for business meetings
• Order office supplies
• Interact and follow up with building personnel, including building superintendent and janitorial service, as well as office vendors to ensure timely repair and maintenance of facilities
• Keep petty cash box for miscellaneous expenses and reconcile monthly
• Handle incoming and outgoing mail and courier deliveries, including Certified Mail, FedEx and UPS
• Provide general administrative support to the investment team
• Oversee and maintain the investment teams’ calendar; schedule meetings, appointments, calls, travel (international & domestic), and conferences; create itineraries and agendas
• Prepare expense reports for the investment team
• Assist in the preparation of materials for meetings and presentations
• Assist with other related clerical duties such as scanning, photocopying, faxing and filing documents
• Assist in organizing special events
• Reconcile credit card statement
• Draft letters, memorandums, and proofread when needed
• Provide back-up support to the Administrative Assistant

Requirements

• Associate’s degree or two years of related experience; college degree strongly preferred
• Advanced proficiency in Microsoft Office Suite
• Professional appearance
• Strong ability to multi-task and adeptness at managing time
• Excellent verbal and written communication skills
• Client service oriented
• Maintain flexibility and adaptability as assignments or support roles change with the Firm's needs
• Take initiative for the Firm’s needs within the scope of duties
• Must be team oriented and able to work collaboratively with Administrative team and all personnel
• Act as the go-to person for the office
• Take initiative to improve work efficiency and the work environment
• Gmail for calendaring

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