Job Description

Position Summary

The Payroll Specialist is responsible for accurately processing payroll for construction employees while ensuring compliance with all federal, state, and local labor regulations. This role requires deep knowledge of construction payroll, prevailing wage laws, certified payroll reporting, and union requirements. The ideal candidate has strong attention to detail, experience working in a fast-paced construction environment, and the ability to manage complex payroll scenarios across multiple job sites.

Key Responsibilities

• Process weekly/bi-weekly payroll for hourly and salaried employees across multiple construction projects
• Ensure compliance with federal, state, and local labor laws, including prevailing wage requirements
• Prepare, review, and submit certified payroll reports in accordance with DIR, Davis-Bacon, and other regulatory agencies
• Manage union payroll reporting, including dues, benefits, and fringe calculations
• Maintain accurate employee wage classifications, job codes, and labor allocations
• Respond to payroll audits and labor compliance inquiries
• Reconcile payroll records and resolve discrepancies in a timely manner
• Collaborate with project managers, HR, and accounting to ensure accurate labor reporting
• Maintain payroll documentation in accordance with record retention requirements
• Support year-end payroll processes, including W-2 preparation

Required Qualifications

• Strong background in payroll processing and labor compliance
• Proven experience with certified payroll and union reporting
• Familiarity with prevailing wage laws, including DIR and Davis-Bacon
• Construction industry experience strongly preferred
• Proficiency with payroll systems and Microsoft Excel (including formulas, data analysis, and reporting)
• Excellent attention to detail and organizational skills
• Ability to manage confidential information with discretion

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