Job Description

Office Manager

Our client, a leading property management firm, is seeking a highly motivated and organized Office Manager to oversee the smooth operation of their Boston corporate office. This pivotal role ensures that administrative functions run seamlessly, supporting the team’s efficiency and the company’s overall productivity. If you thrive in a fast-paced environment, possess excellent organizational skills, and are ready to make a meaningful impact, this is your opportunity to join a dynamic organization committed to excellence.

Compensation:

$45,000 - $60,000 (up to a 10% bonus)

Responsibilities:

• Drive daily office operations by managing supplies, equipment, and facility needs to ensure an organized workspace
• Communicate proactively with vendors, service providers, and building management to address office requirements
• Lead efforts to boost office efficiency through process improvements and workflow strategies
• Maintain cleanliness and organization of communal areas such as kitchens and conference rooms
• Welcome visitors, employees, and occasionally residents, providing professional hospitality
• Collaborate with the Corporate Administration Team to coordinate onsite meetings, including setup, catering, and technical support
• Manage incoming and outgoing mail, including processing USPS, FedEx, and UPS deliveries and scanning mail documents as needed
• Supervise and operate the company postal machine, handling certified mail and related tasks
• Monitor and replenish office supplies and food inventory to ensure availability at all times
• Schedule and organize meeting spaces via the online reservation system, coordinating room bookings and requirements
• Work with departments and service centers to dispose of outdated documents and waste appropriately
• Support the Corporate Administration Team with additional administrative duties and special projects

Requirements:

• High school diploma or G.E.D.; associate degree or relevant experience preferred
• 1-2 years of office support or administrative experience; internships and entry-level roles welcomed
• Ability to communicate clearly and confidently in both written and verbal formats
• Excellent interpersonal skills to foster positive relationships with a diverse range of colleagues and vendors
• Strong attention to detail, adaptability, and multitasking capabilities in a dynamic environment
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Must be comfortable stocking office supplies and handling mail duties regularly
• Massachusetts Notary Public certification is a significant plus
• Available to work onsite five days a week in Boston

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

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