Job Description

The Business Administrator ensures the efficient and mission-aligned operation of Westminster Presbyterian Church’s ministries, programs, and administrative systems. Serving as the operational leader, this position provides oversight of finance, facilities, human resources, and technology functions to support the church’s pastoral staff, ministry leaders, and Westminster Weekday School. The Business Administrator promotes excellence in stewardship, systems management, and resource coordination—enabling Westminster’s ministries to thrive and its staff and volunteers to serve effectively.

Reports to: Head of Staff

Located in: Greenville, SC

RESPONSIBILITIES

Personnel & Office Administration

• In partnership with the Head of Staff and Personnel Committee, oversee employee policies, performance management, and HR compliance for church and Weekday School staff.
• Supervise administrative, financial, and facility staff to ensure coordinated operations and strong team performance.
• Support hiring, onboarding, and training processes for staff and key volunteers.
• Maintain and update the Employee Handbook and related church policies to reflect current laws and best practices.

Facilities & Building Supervision

• Oversee and coordinate the scheduling and operation of all church facilities and events, space set-up, and technology support for ministries, programs, and external groups.
• Supervise building and maintenance staff; manage service contracts, custodial schedules, and vendor relationships.
• Work with the Building Supervisor to anticipate and plan for facility repairs, improvements, and long-term capital needs.
• Develop and implement policies and procedures for the use of church property, security, and safety.
• Manage insurance policies, inspections, and risk-management practices related to the church campus.

Financial Management

• Oversee preparation and monitoring of annual budgets, monthly financial statements, and year-end reports.
• Partner with the Financial Manager to ensure accurate and transparent management of the church’s financial operations, including budgeting, payroll, payables, receivables, and general ledger.
• Collaborate with ministry leaders to track spending and ensure alignment with approved budgets and church priorities.
• Provide timely financial information to the Head of Staff, Finance Committee, and Session to support decision-making.
• Serve as a “financial backstop” for payroll, payment of invoices, receipt of contributions, pledges, gifts, and bank reconciliations, ensuring integrity and accuracy in all financial recordkeeping.

AV Coordination

• Oversee audiovisual and technology infrastructure to support worship services, classes, meetings, and events.
• Ensure equipment is properly maintained, operational, and ready for programming, worship, and community use.
• Supervise AV Coordinator.

QUALIFICATIONS

• Bachelor’s degree required, preferably in Business Administration.
• Experience managing business operations in a church, nonprofit, or member-based organization.
• Demonstrated experience in budgeting and financial reporting; ability to ensure fiscal accountability and alignment with organizational goals.
• Proven experience supervising employees, administering payroll, overseeing benefits, and ensuring compliance with employment policies and procedures.
• Preferred experience overseeing facilities management, vendor coordination, and administrative systems to support day-to-day operations and long-term planning.
• Proficiency with church management software.
• Excellent interpersonal and written communication skills; ability to work collaboratively with staff, volunteers, and congregational leadership.
• Commitment to supporting the mission and values of the church and its ministries through responsible stewardship and servant leadership.

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